Academic Recommendation File Service: Teaching, Academic and Post Doctoral Fellowship

Recommendation File Service:
Teaching, Academic and Post Doctoral Fellowship

Recommendation letters are typically required for application to academic instructional positions (K-12 teaching and tenured & non-tenured faculty positions) and post-doctoral fellowship.

We offer a Recommendation File Service for collecting, storing and sending letters for instructional or post-doctoral fellowship opportunities. This convenient, online service is accessible 24/7 and allows you to collect and manage the distribution of your letters.

Get Started	Read the Recommendation File Service Policies (pdf) Click "New User Login" above to setup a file Enter your PID other UC Create a username and password Choose the appropriate file service (i.e. Academic or Post Doc) Fill out the required "Applicant Data Form" and "Authorization Form" Pay the appropriate setup fee using a MasterCard or Visa
Forms	Print and fill out the Waiver and Routing Form (pdf) Indicate whether you have waived or retained your right to view the letter
Add Letter	Give a completed Waiver and Routing Form (pdf) to each of your writers Inform your writer(s) that the completed form must accompany the letter Letters will post to your account within one full business day of receipt
Check Letter Status	Log on to your online file service account Click on "View List of My Letters" See the letters that we have received
Purchase Distributions	Log on to your online file service account Click on "Purchase Distributions" Choose the number of distributions you need Fill out your credit card information Click "Continue" Proceed to send your letters
Send Your Letters	Log on to your online file service account Verify that we have received the letters that you want to send (Check Letter Status) Click on “Request a Distribution” (You must Purchase a Distribution first) Fill out the Request Form with your institution’s information Click on which letters you want sent to the institution Choose rush mailing (Priority or Express Mail) additional fees will apply Click "Continue" Print the confirmation screen for your own records Click "Confirm Request" Letters will be sent within 5 business days after receipt
Check Distribution Request Status	Log on to your online file service account Click on "View Distribution Request History" See the status of your distribution requests "Pending" status means that we are still processing your request
Contact the File Service	Academic/Teaching Recommendation File Service University of California, San Diego Career Services Center, 0335 9500 Gilman Drive La Jolla, CA 92093-0335 858-534-6710 mlmills@ucsd.edu