Writing Your Cover Letter


Summary:  Learn how to write a brief, concise, and convincing cover letter that is well-organized and can accompany your resume.  See some examples (pdf) of effective cover letters.

      Addressing  
  • Always address the letter to a specific person.  Call the employer to get the correct name and spelling, the title, and address, email, or fax number.  Write each cover letter specifically for the company and/or position you are seeking.
      Introduction
  • Begin with the purpose of your letter, stating the specific position or type of work you seek.
  • If you were referred to the addressee, indicate by whom, using the name of a contact or mutual acquaintance.
      Second paragraph
  • Tie your qualifications to what you know about the position or organization.  Refer the reader to the resume for more details. 
  • Tell them why you are interested in this field or company.  
  • Make the reader aware that you have done your homework and know something about the organization and how it fits with your skills, strengths, objectives, and interests.
      Closing paragraph  
  • Request the next step in the employment process:  an interview.
  • If possible, indicate that you will contact the addressee at a specific date or time to arrange a mutually convenient appointment time.
  • You may request a written response especially if the organization is not local.
  • Be positive in your attitude; expect an appointment or a response.
      Format  
  • Use business letter format, block style, with everything beginning at the left margin.
  • If mailing, use the same good quality paper as your resume.
  • Keep it brief and concise.