Reference File Service for Academic Careers
PLEASE NOTE: The Recommendation File Service (RFS) is no longer accepting new users. We will continue to serve current file holders until their files expire, but are now referring those interested in setting up a new file to Interfolio.com. Interfolio provides the same services as the RFS and more, but does so faster and more efficiently at a comparable price. Please check back on this website in the next few weeks for more detailed information about using Interfolio. Thank you.
Reference letters are typically required for application to academic instructional positions (K-12 teaching and tenured & non-tenured faculty positions) and post-doctoral fellowship. We offer a Reference File Service for collecting, storing and sending letters for instructional or post-doctoral fellowship opportunities. This convenient, online service is accessible 24/7 and allows you to collect and manage the distribution of your letters.
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Add Letter
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- Give a completed Waiver and Routing Form
 to each of your writers. Inform your writer(s) that the completed form must accompany the letter
- Letters will post to your account within one full business day of receipt
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Check Letter Status
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- Log on to your online file service account
- Click on "View List of My Letters"
- See the letters that we have received
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Purchase Distributions
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- Log on to your online file service account
- Click on "Purchase Distributions"
- Choose the number of distributions you need
- Fill out your credit card information
- Click "Continue"
- Proceed to send your letters
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Send Your Letters
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- Log on to your online file service account
- Verify that we have received the letters that you want to send (Check Letter Status)
- Click on "Request a Distribution" (You must Purchase a Distribution first)
- Fill out the Request Form with your institution's information
- Click on which letters you want sent to the institution
- Choose rush mailing (Priority or Express Mail) additional fees will apply
- Click "Continue"
- Print the confirmation screen for your own records
- Click "Confirm Request"
- Letters will be sent within 5 business days after receipt
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Check Distribution Request Status
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- Log on to your online file service account
- Click on "View Distribution Request History"
- See the status of your distribution requests
- "Pending" status means that we are still processing your request
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Contact the File Service
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Academic/Teaching Reference File Service
University of California, San Diego
Career Services Center, 0335
9500 Gilman Drive
La Jolla, CA 92093-0335
858-534-6710
ajunior@ucsd.edu
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